The other areas that we will address for PMO Setup or to improve PMO services include:
Improvement in Governance of Project Investment Service
The key areas that should be addressed for effective governance are:
- Positioning: PMOs must be positioned correctly within the organisation’s structure and report to C-Level executives.
- Communication: Effective communication with senior leaders through concise and effective reporting mechanisms, preferably using exceptions based reporting.
- Outcomes: Use clearly defined critical milestones to assess a given project or program.
- Processes: Have support mechanisms in place and focus purely on processes and procedures, instead of policing.
In the past, it was believed that to improve the performance of Program and Project investments we needed to increase Program and Project Management capability. Today, significant improvements in both these areas has plateaued. Instead, there is an emerging recognition that the focus now must be on Governance and Portfolio Management to complement the delivery of the work through Programs and Projects.
Governance and Portfolio Management operate at very senior levels in the organisation where, because of other demands, it can be difficult to give sufficient attention to these matters. Also, we are dealing with sensitive issues of organisational power structures.
The essence of governance is about transparency, accountability, integrity and stewardship, all of which are difficult to handle effectively.
It is important to distinguish the role of governance compared to management, and to understand that the focus of governance should be on ensuring that value is created for the whole organisation from its investments. This is different from focusing on deliverables or managing those performing work. The focus on outcomes and value is hard but it is the true essence of governance. Organisations are still learning about how to make this transition.
If your organisation is also struggling with these issues – we can help train your team to overcome these problems.
We can also help train your organisation in its approach to governance, helping to achieve strategic outcomes.
We believe effective governance mechanisms should create value for the whole organisation from its investments.
Executive Development Workshops.
These workshops are best conducted in-house. This allows for an open forum so executives can discuss sensitive issues about how the organisation exercises Governance of investments in Programs and Projects. Each workshop can be tailored to your organisation’s needs and maturity as a one-size-fits-all approach is not suitable at the senior level.
Workshops can be held for one or two days. The two-day workshops do not need to be consecutive, as we understand it can be difficult to extract busy executives for long periods. Each workshop will be interactive and focused on exploring issues that need clarification to ensure governance groups have confidence in plans and performance reports they receive and approve.